The software behind the mentors who actually show up.
Alloy Mentors runs check-in, pairing, hour tracking, progress notes, and messaging in one app — so your organization stops living in five different tools and a stack of paper sign-in sheets.
Right now, your program is held together by five different tools.
A spreadsheet for hours. A group chat for messages. A paper sign-in sheet at the door. Email threads for parent updates. Sticky notes for who worked with which student last time.
Nothing talks to anything else, nobody has the full picture, and every season someone has to rebuild the roster from scratch. Alloy Mentors puts all of it — check-in, pairing, hours, progress, and messaging — in one place your whole organization actually uses.
Everything a program needs, none of what it doesn't.
Every module below can be switched on or off per organization — a paid tutoring business doesn't need volunteer-hour approvals, and a sports team calls its people something different than a tutoring nonprofit does. Alloy Mentors adapts to you, not the other way around.
Check-in & smart pairing
A rotating QR code for every member and a check-in kiosk at the door. When a student checks in, they're paired with an available mentor — spread fairly across your team, with a preference for someone they've worked with before.
Verified hour tracking
Members log hours, leadership reviews and approves them, and the app generates a signed verification certificate — the org's name, the signer's name and title, and a total anyone can hand to a school or scholarship committee.
Student growth, on the record
Goals, skill levels, and a running timeline built from real session notes — not a vague sense that things are going fine. Guardians get plain-language progress updates without anyone drafting an email by hand.
Supervised, in-app messaging
Direct messages, group chats, and organization-wide announcements — kept inside your program instead of scattered across personal phone numbers, with real oversight tools leadership can actually use (more in Safety, below).
Calendar, RSVPs & attendance
Sessions, RSVPs, and recurring weekly slots that don't need to be recreated by hand — with one tap to add any session to a phone's own calendar app.
Your vocabulary, your colors
Call your people tutors, coaches, or mentors — your call, everywhere in the app. Pick your own brand colors, with a built-in check that keeps the pairing readable instead of clashing.
Built for how your organization already runs.
Pick a starting template when you set up — volunteer tutoring, paid tutoring, sports coaching, or something else entirely — and Alloy Mentors fills in sensible defaults for the modules and vocabulary that template uses. Every one of those defaults stays fully editable.
Hours, check-in, progress tracking, and guardian updates — the full toolkit for a volunteer-run program.
Client progress and parent updates, without volunteer-hour approvals a paid business doesn't need.
Practice attendance and athlete development — call them coaches and athletes, not tutors and students.
Start with the essentials and switch on exactly the modules your program needs, in your own words.
Most of your participants are minors. We built accordingly.
This isn't a paragraph in a privacy policy — it's how the app actually works.
No unsupervised messaging
Leadership can view any conversation in their organization — a real, working tool, not a policy that assumes good faith.
Reporting protects the reporter
Reporting a conversation immediately blocks the other party and alerts an admin — reversible if it was a mistake, but never something the reported user can undo themselves.
Every organization is isolated
Row-level data isolation means one organization's members, students, and messages are never visible to another's — enforced at the database, not just the UI.
No ads, no tracking, no selling data
We don't run advertising SDKs, third-party trackers, or sell personal information — full stop. See the Privacy Policy.
Guardian consent, built in
Members under 18 route required agreements to a parent or guardian for authorization before they're matched with a student.
Encrypted, access-controlled storage
Data is encrypted in transit and at rest, with access limited to the appropriate people inside each organization.
Ready to run a tighter program?
We're onboarding organizations now. Tell us a bit about your program and we'll get you set up.
Get Alloy Mentors for your org